Automating Email Sorting into Specific Folders using Webmail

Effectively managing emails is a key part of maintaining a clutter-free inbox, especially in a business setting. By utilizing Webmail, users can set up email filters to automatically sort incoming emails into specified folders. This article will guide you through the steps to create an email filter for this purpose.

Prerequisites:

1. Access to Webmail.
2. An existing email account set up in QSSMail.
3. A specific folder where you want to move incoming emails.

Steps:

1. Login to Webmail:

1. Navigate to the Webmail login page by entering `webmail.yourdomain.com` in your web browser's address bar, replacing "yourdomain.com" with your business domain name or the domain name after the "@" of your email address.
2. Enter your email address and password to log in.

2. Access Email Filters:

1. Once logged into Webmail, look for the 'Settings' or 'Configuration' menu, usually represented by a gear icon.
2. In the menu, find and click on the 'Filter' or 'Email Filters' option.

3. Create a New Email Filter:

1. Click on 'Create a New Filter.'
2. In the 'Filter Name' field, enter a name for your filter to help you identify it later.

4. Configure Filter Criteria:

1. Set up the conditions for your filter. For example, to filter emails from a specific sender, choose 'From' in the first dropdown menu, 'contains' in the second dropdown menu, and enter the sender's email address in the text field provided.

5. Set Up Action to Move Emails:

1. In the 'Actions' section, select 'Deliver to folder' from the dropdown menu.
2. Click on the folder icon next to the text field, and navigate to and select the folder you wish to move the emails to.

6. Save and Test Your Filter:

1. Click on the 'Create' or 'Save' button to save your filter.
2. To ensure your filter is functioning as intended, send a test email that matches your filter criteria and check if it's sorted into the specified folder.

Conclusion:

Automating the sorting of incoming emails into designated folders is a simple yet effective way to maintain an organized inbox in a business environment. By following the outlined steps, you can set up email filters in Webmail to automatically move emails to specific folders, ensuring a streamlined email management process.

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